Ensure the school office and reception area is welcoming, neat and tidy. Office Assistant Job Description. The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution. Office assistants work in a variety of workplaces in many different industries. An Office Assistant, sometimes called an Administrative Assistant, performs several tasks related to keeping your office efficiently running. Several colleges and universities provide students associate degrees or certification programs specifically for school office assistant career opportunities. Organized budget, financial material and statistical records. Along with secretarial duties, such as transferring phone calls, photocopying, faxing and filing, office assistants perform higher level administrative functions. He or she is responsible to prepare the school memos, bulletins, and newsletters for internal distribution. Administration and Office Support Office assistants handle organizational and clerical support tasks. skills, such as: forms, school programs, correspondence, student handbooks, school communication, newsletters, schedules and a variety of reports. They also answer emails from administrators, parents, and vendors. In elementary and secondary schools, administrative assistants can earn an annual mean wage of $36,570, while those working for colleges or universities earn slightly more ($38,470). In addition, school administrative assistants record student attendance, handle student or teacher requests, and report to school administrators. Office Assistants maintain supplies, order new materials, prepare mail, and take notes. Assisting the school office manager or secretary is an important aspect of this profile. Select the office assistant activities and requirements that reflect the position you are specifying and create a comprehensive job description. Office Assistant Job Purpose: Manages general office duties to ensure company processes run smoothly. Office Assistant Duties and Responsibilities Answer phone inquiries, direct calls and provide basic company information Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. OR II Education: Either equivalent to completion of the twelfth grade; or completion of a business school curriculum; or completion of a … CLASS TITLE: SCHOOL OFFICE ASSISTANT I – BILINGUAL (ENGLISH AND SPANISH) BASIC FUNCTION: Under general supervision, perform a variety of general clerical and record -keeping duties in support School administrators are generally expected to have a good level of IT literacy and to be confident in word processing. Keep the format and structure, but revise the paragraphs and bullet lists with the specific duties and requirements that you need. They should be able to work independently as needed and understand basic customer service concepts. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs. School administrative assistants, also referred to as secretaries or receptionists, are primarily responsible for handling all clerical tasks in a school’s office. Support Teachers and School Administrators. Many companies especially small-scale businesses have taken to outsourcing administrative tasks to virtual assistants because it is a cheaper option. Arranging appointments, meetings and circulates agendas. Assisting the school office manager or secretary is an important aspect of this profile. As with administrative assistants in other settings, school administrative assistants answer phones, file records, and greet visitors. Additional courses that offer knowledge on school procedures, guidelines, and school management are beneficial for potential incumbents. However, to perform the job duties, office assistants may need classes in high school or community … For help with ideas about what to include, browse our office assistant job listings. An Office Assistant can also help with things like scheduling appointments and managing your calendar. The job description, which shows a list of vital duties, tasks, and responsibilities can be used in making the professional experience section of the resume as shown in the complete office assistant resume example here. Greets customers of the department, or other personnel of the college, by phone, in person or through electronic media. If you have the desire to become a school administrative assistant, you should have an understanding of the following: The most recent information supplied by the BLS shows that the annual median salary for school administrative assistants is $34,820. This gives the teacher more time to work on lesson plans and classroom instruction. Perform other clerical duties as assigned. We have examined several job listings and found the following to be among those responsibilities most commonly indicated for school administrative assistants: School administrative assistants typically handle all phone calls coming into a school. Experience: 8 yrs 11 mo. Assisting the office manager is an important aspect of this position. Browse School Office Assistant Duties jobs from 1,000s of job boards and employer web sites in one place. Get more information about this career by reviewing the links provided below. Office assistants are trained to perform a wide range of clerical and administrative tasks in various kinds of office settings. A typical resume example for School Administrative Assistants showcases tasks such as receiving guests, taking phone calls, handling mail, reporting to school executive staff, tracking and recording student attendance, and writing periodic reports. Generally, office assistants hold a high school diploma or equivalent. In this role, professionals should be adept at communicating with a diverse population, such as school officials, parents, students, and vendors. Ensuring the smooth functioning of the school’s daily operations, Opening mails, collecting and distribution of the mails, Making photocopies, sending and receiving faxes, and filing records, Typing internal communication and external letters, Maintaining updated and accurate students’ records, Ability to follow instructions without supervision, Capable of handling office equipments, such as fax machines and photocopiers. as needed Assist in planning company events, meetings, luncheons, and employee team building activities or special projects Office Assistant job description. These duties may include calling roll and grading papers. A resume for the position of office assistant can be written using information from the sample job description given above. This includes answering phones and greeting visitors to the office. As such, you'll need to be familiar with proper phone and email etiquette and possess strong interpersonal skills. School Administrative Assistant Job Description. This assistant office manager sample job description can assist in your creating a job application that will attract job candidates who are qualified for the job. They generally order school supplies, generate letters and reports, arrange meetings, and maintain the school’s website. All rights reserved. Office assistants' job duties usually include tasks like typing, filing, taking inventory, keeping records, and sorting checks. He or she is responsible to prepare the school memos, bulletins, and newsletters for internal distribution. An office assistant job includes a wide variety of duties and responsibilities. Many school assistants help teachers by doing administrative activities inside and outside of the classroom. Membership is free. Feel free to revise this job description to meet your specific job duties and job requirements. Summary: Seasoned interpreter, translator, and secretary. Provides clerical support services in the school's main office or guidance office. Strong experience in office administration. The school office manager works as the principal's and the school's secretary, making appointments and managing the principal's schedule. Your daily tasks may include keeping records, scheduling meetings, and facilitating communication between teachers, staff, and families. School Office Clerk Duties and Responsibilities Typing and sending school communication Thorough knowledge of recording and techniques. American Society of Administrative Professionals (ASAP), The Association of Executive and Administrative Professionals (AEAP), Receptionist And Administrative Assistant, Maintain student attendance and other records, Answer phone calls and emails from parents and school administrators, Prepare school reports, letters, and other documents. DEFINITION: Under close supervision, greets incoming guests, assists with clerical duties and acts as a liaison between the community and school for Sunnyside Unified School District. Serve as receptionist for the school and provide customer service to any person (student, parent, volunteer, or staff) needing support from the school’s front office. These job tasks will differ according to the organization and industry but the core functions remain constant. The most common method of gaining training is while working in an educational institution that assists individuals to move up in their careers. For most office assistant positions a high school diploma or equivalent degree is usually sufficient. School Administrative Assistant @ Vista Unified School District. Administrative Assistant’s and Secretary’s Handbook – From telephone etiquette to keeping accurate records, this book explores best practices for administrative assistants in all fields, including those working in school settings. Written and verbal communication skills top the list for those seeking to work as school administrative assistants. © 2021 Job Hero Limited. Ordering lunches, organizing board meetings, school cancellations, and delays due to unforeseen circumstances are included in the school office assistant’s profile. As with administrative assistants in other settings, school administrative assistants answer phones, file records, and greet visitors. While the Bureau of Labor Statistics (BLS) reports that the overall projected employment rate for administrative assistants is expected to decline by 5 percent through 2026, this is more applicable to corporate rather than school administrative assistants. Office Assistant (Typing) EITHER I Experience: One year of experience in California state service performing the duties of an Assistant Clerk. The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution. Their responsibilities may include organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks. Strong organizational and interpersonal skills are also vital. 4. Below is an office assistant job description sample that can help you draft a job ad that will attract your ideal candidates. They also read and respond to mail and email from parents, students, school board members, teachers, and others. Qualifications in office administration, basic accounting principles, organizational skills, and time management capabilities are beneficial. Ordering lunches, organizing board meetings, school cancellations, a… 5. This position does not require post-high school education but often, bigger schools require additional training providing office administration skills. The office assistant plays a supporting role in making sure that the daily activities of an office run smoothly. Collecting the fees may also form the part of a school’s office assistant in a smaller setup. Inform the Office Manager immediately of any situation that might affect safety or security. Supervision Primary Responsibilities and Associated Tasks The Key Results for the position would be measured through the following: The school office assistant is an entry-level position that provides support services to complete the administrative and clerical work of the school. JOB DESCRIPTION JOB TITLE School Office Administration Assistant REPORTS TO Office Manager GRADE Scale 15-18 HOURS OF DUTY 36 Hours per week (41 weeks per annum) 8:30am – 4:15pm Monday – Thursday 8:30am - 4:00pm Friday This includes ½ unpaid lunch break each day PLACE OF WORK The Hyde School DUTIES AND RESPONSIBILITIES 1. A high-school degree or an associate degree from a community college is sufficient to procure a position as a school office assistant. Juju makes your School Office Assistant Duties job search faster and more comprehensive. Collecting the fees may also form the part of a school’s office assistant in a smaller setup. They may go by other related names, such as administrative assistant, office clerk, or secretary. They converse with school officials, parents, and teachers, handle complaints, and address issues pertaining to students and school policies. My Perfect Cover Letter is your solution and takes the hassle out of cover letter writing. The median national salary earned by a school office assistant is $27000 per year. School administrative assistants must perform various tasks in order to fulfill all the demands of this occupation. Perform clerical duties such as mail distribution, collating, filing, recording, sorting, duplicating, faxing, laminating and related duties. School administrative assistants, also referred to as secretaries or receptionists, are primarily responsible for handling all clerical tasks in a school’s office. Ensure all school files are kept updated, tidy and in good order. In addition to handling phone calls, emails and letters, this may include filing, photocopying and other clerical tasks. Access books, professional associations, and other resources to learn more about what is involved in becoming and working as a school administrative assistant: American Society of Administrative Professionals (ASAP) – Live and on-demand webinars, video training, conferences, and networking are among the many benefits provided to all types of administrative assistants, including school administrative assistants, when they become members of this association. School administrative assistants often record student absences and maintain records of tardiness and early dismissals. What School Secretaries Do When No One is Looking – A humorous but factual book about the main duties and behind-the-scenes responsibilities tended to by school administrative assistants. In addition to these abilities, it is important for school administrative assistants to demonstrate the following: In order to successfully complete all daily tasks, school administrative assistants typically rely on various tools throughout the day. Managing input of student attendance data. Public and private elementary and secondary schools, as well as colleges and universities, will continue to require professionals in this role to maintain student records, provide assistance to parents and school officials, and satisfy all clerical responsibilities in a school office. Revise this job description and vendors and takes the hassle out of cover letter effortlessly in just few. Personnel of the school memos, bulletins, and vendors organizational skills, and teachers, handle complaints and... 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